Many of us now rely heavily on technology to maintain our day-to-day affairs. Facebook, Pinterest, Ebay, PayPal, Etsy, online banking and email–these services are all part of our digital legacy. Even the most casual computer user has a surprising amount of electronic information stored on their computer and on the web. The trouble is, privacy laws and restrictions on terms of services for many of the most popular online services such as Google and Amazon prevent our loved ones from accessing our information once we are gone. In fact, we don’t even own our own the online information we store on services such as Facebook.
Fortunately, the world of managing digital estates is changing. Five states have already passed legislation addressing what happens to digital information but these laws are not comprehensive and deal primarily with email.
Online providers such as Google are introducing products to help you manage electronic assets and there are a number of service providers that can help you designate how your online information is handled. While the products available to help us manage what happens to our online information will continue to improve, the best way to ensure that your accounts and information are handled the way we want them to is to create a plan for how your digital affairs will be handled.
Steps To Creating A Digital Legacy Plan
- Make a list
The first step in creating a good digital legacy plan is to create an inventory of your assets and how to access them. Be sure to include all your important online accounts. Many people find it helpful to prioritize your lists by importance. Among the list of accounts you should include are:
- Banking and other financial sites
- Email accounts
- Social media sites such as Facebook, Twitter, Instagram
- Photo sharing sites such as Shutterfly and Picasa
- Online back up systems
- File sharing services such as Dropbox
- Financial sites such as PayPal and online banking accounts
- Shopping sites such as Ebay and Amazon
- Media sites such as Netflix, YouTube, and Hulu
- Frequent flier and travel sites
- Any other online sites to which you belong
An example of the type of decision you might include in your list of instructions is whether you would like to have your Facebook account deactivated or kept on as a memorial to your life? For photo accounts would you like the photos to be forwarded to a loved one or should your account be deleted?
Deciding who will take care of your online affairs is an important part of your plan. Your digital executor should be someone you can trust. You should consider the maturity of the person you choose as well as their ability to handle sensitive information. Technical savvy is certainly and added plus.
Once your list is complete find a secure location to store your list. A good place would be a safety deposit box or safe. (For security purposes, consider storing your list of assets and your list of passwords in a separate locations.) Make sure your family or executor knows how to find your information.
Since online accounts and passwords may frequently change, it is tempting to create a list and forget about it. It is important to visit your inventory and instructions from time to time in order to make sure the information is up to date when it is needed. Setting a yearly or bi-yearly review can be a good way to monitor your accounts.
Contributor: Molly Gorny